Typical Responsibilities and Duties
Assist with all stages of the delivery of training and events including
Manage guest lists and send invitations
Send email campaigns and announcements in Arabic and English languages
Coordinate the Center’s training and events
Manage the online registrations for training activities seminars and forums
Handle and document registration activities
Send electronic reminders to all registered candidates partners prior to the start of the event
Print name labels including position and organization for registered candidates and delegates
Book event venue and ensure the venue is equipped with the required needs laptop flip chart etc.
Ensure printed materials and folders are ready prior to the start of an event
Prepare and print certificates for candidates who successfully complete the executive training and learning requirements
Represent the Center at the main customer service and registration desk on the day of an event
Assist in the marketing and communication efforts
Support the Center’s senior managers and team members in all administrative needs
Perform general secretarial and administrative support duties such as
Liaise with different personal and departments to support the needs of the Center staff members
Meet and greet the Center’s partners and visitors
Manage incoming and outgoing calls
Manage the Center’s main email address
Maintain and continuously update the Center’s database uploading information from business cards
Prepare letters and correspondence in Arabic and English languages
Prepare annual greeting cards for VIP contacts
Ensure that the office is equipped with the required supplies and stationery
Facilitate travel arrangements for both staff and visitors
Work on issuing entry visas for Center visitors and advisors
Book flight hotel arrangements
Arrange for airport pickup and dropoff for the Center's guests and visitors
Schedule and maintain calendars of center’s activities
Arrange and schedule meetings both internally and externally
Update the Center's shared calendar
Distribute electronically a Gantt chart or any other similar tool to highlight the Center’s performance and work progress
Website
Post forums and training activities onto the Center’s website
upload and update the Center's website with relevant news accomplishments photos and rewards
Meeting Support
Collect meeting agenda points and timing from Center members
Distribute electronically the meeting agenda prior the start of the meeting
Prepare and distribute electronically the minutes of meetings
قراءة من المصدر (تنقيب) 
السعودية ▼
اليمن
قطر
الإمارات
الكويت
مصر
البحرين
