Administrative Assistant

Job Overview
Responsible for managing all travel arrangements. Maintaining all of the officecompany archive stationary consumables courier mail fax building furniture signage machines equipment and maintenance by working directly with the company’s janitorial staff and in collaboration with other company departments.Main Responsibilities Supports all company’s safety champions specifically the safety champion of the head office by promoting office safety and a tidy and clean work environment. Maintain a sterile stock of PPE to be provided to company’s visitors. Support amp promote the company’s recycle program. Directly work with recycling companies to arrange waste collection visits. Plan the company standard stationary keep a healthy stock of company’s standard stationary corporate gifts and publications. This process will include issuing orders receiving deliveries properly storing items and regularly issuing them to company departments while maintaining tracking records. Responsible for keeping the company archives in a secure and safe environment in accordance with the company’s quality management systems and guidelines for record keeping. Establish and maintain a system for easy retrieval of archived documents. Periodically dispose of archived documents as per company record keeping policy. Distribute company fax to concerned departments. Manage inbound and outbound courier services. Manage the mailing room and mail distribution. Manage company’s copy centers ampinsure that copy machines are functioning at all times. Support office manager with standardization of office equipment and furniture for all company buildings including signage and corporate branding. Insure that all company fax and copy machines are functioning properly at all times.Manage the up keeping of the main office buildings and its facilities work in coordination with maintenance it procurement and contractors to attend corrective and preventive maintenance. Document maintenance records and warranties. Supervise the janitorial service contractors and make sure they work to standard including sanitary amp kitchen supplies and equipment. Manage all travel arrangements for company guests amp employees this will include ticket hotel and transportation bookings as well as settling payments for the requested services. Responsible for keeping the telecommunications services up and running to the standard including proper extension assignment direct fax lines and STC phone line issue reporting and followup. Create amp update amp communicate company directory. Cover reception when needed.
SkillsQualifications
Previous experience of 25 years in administration or any similar fields.
Good level of English written read spokencommunicated
Knowledge of pc basic programs MS outlook word PowerPoint excel
Good communication skills
Excellent organizational skills
قراءة من المصدر (تنقيب)