Assist with all stages of the delivery of training and events including
Manage guest lists and send invitations.
Send email campaigns and announcements in Arabic and English languages.
Coordinate the Center’s training and events.
Manage the online registrations for training activities seminars and forums.
Handle and document registration activities.
Send electronic reminders to all registered.
candidates partners prior to the start of the event.
Print name labels including position and organization for registered candidates and delegates.
Book event venue and ensure the venue is equipped with the required needs laptop flip chart etc..
Ensure printed materials and folders are ready prior to the start of an event.
Prepare and print certificates for candidates who successfully complete the executive training and learning requirements.
Represent the Center at the main customer service and registration desk on the day of an event.
Assist in the marketing and communication efforts.
Support the Center’s senior managers and team members in all administrative needs.
Perform general secretarial and administrative support duties such as
Liaise with different personal and departments to support the needs of the Center staff members.
Meet and greet the Center’s partners and visitors.
Manage incoming and outgoing calls.
Manage the Center’s main email address.
Maintain and continuously update the Center’s database uploading information from business cards.
Prepare letters and correspondence in Arabic and English languages.
Prepare annual greeting cards for VIP contacts.
Ensure that the office is equipped with the required supplies and stationery.
Facilitate travel arrangements for both staff and visitors.
Work on issuing entry visas for Center visitors and advisors.
Book flight hotel arrangements.
Arrange for airport pickup and dropoff for the Center's guests and visitors.
Schedule and maintain calendars of center’s activities.
Arrange and schedule meetings both internally and externally.
Update the Center's shared calendar.
Distribute electronically a Gantt chart or any other similar tool to highlight the Center’s performance and work progress.
WebsitePost forums and training activities onto the Center’s website.
Upload and update the Center's website with relevant news accomplishments photos and rewards.
Meeting Support
Collect meeting agenda points and timing from Center members.
Distribute electronically the meeting agenda prior the start of the meeting.
Prepare and distribute electronically the minutes of meetings.
SkillsAbility to work under pressure and the ability to meet deadlines.
Organization and marketing skills.
Interpersonal and communication skills.
Willing to work after hours if needed.
Punctuality and time management skills.
Computer skills Microsoft Office including Excel Word and PowerPoint Gantt Chart and Adobe Photoshop software.
Hardworking and positive attitude.
Is a natural ‘people’ person professional approachable and able to interact comfortably with all levels of staff visiting fellowstemporary hires and the public with tact discretion and diplomacy.
EducationBusiness related field
قراءة من المصدر (تنقيب) 
السعودية ▼
اليمن
قطر
الإمارات
الكويت
مصر
البحرين
